Know exactly where every vehicle is in your reconditioning pipeline. From trade-in to front line, Vehicle Recon Tracker gives your team real-time visibility, accountability, and the data to eliminate bottlenecks.
Purpose-built for automotive dealerships. No bloat, no complexity — just the tools your team actually uses every day.
See every active vehicle grouped by status, sorted by age. Stat cards show vehicle counts, average recon times, and total recon costs. Color-coded age warnings at 7 and 14 days. Auto-refreshes every 10 minutes with a live clock.
Define your own statuses per dealership — Service, Body Shop, Waiting Parts, Detail, whatever fits your workflow. Choose from 10 colors, reorder anytime. Built-in Pending Approval status for manager sign-off.
Each store gets its own vehicles, users, statuses, and settings. Assign users to multiple dealerships with granular access control. Administrators manage across all their locations from one dashboard.
Track reconditioning costs from intake to completion. Enter costs when adding or editing a vehicle, then capture final costs at completion. Dashboard shows total active cost and per-unit averages. Full cost analysis on the Reports page.
Every user can add timestamped notes to any vehicle. Full status change history shows who changed what and when. Every action is logged in the Activity Log — complete accountability.
Real-time notification bell with unread count badge. Get notified on status changes, vehicle completions, notes on your vehicles, and feature request updates. Customizable per-user on the Profile page.
Vehicle age alerts, Pending Approval notifications, registration alerts, and account decision emails — all configurable per dealership and per user. Separate from in-app notifications.
Status bottleneck analysis, user activity breakdown, average recon times, cost analysis for active and completed vehicles, top 5 most expensive units, and inactive user tracking. Filter by dealership and time period.
Export active or completed vehicles to CSV for spreadsheet analysis, or open a print-ready PDF view. Exports include all vehicle details, recon costs, status, and dealership. Respects your current filters.
Send a detailed vehicle list to any vendor — body shops, detail companies, parts suppliers. Pick statuses to include, and every vehicle gets an automatic audit note documenting the communication.
Three user levels control who can view, edit, complete, or delete vehicles. Registration requires admin approval with instant email notifications. Password lock lets admins restrict account changes.
Built-in real-time messaging between team members at your dealership. Search contacts, track unread messages in the nav bar, and keep conversations flowing without leaving the app.
Self-service billing portal for your dealership contacts — no login required. View invoices, payment history, upcoming bills, and pay online with a secure payment link. Toggle between YTD, 12-month, and all-time views.
Every login, vehicle action, and note is logged with timestamps. IP-based brute force protection, HTTPS enforcement, CSRF protection, bcrypt hashing, password expiry policies, and concurrent login detection with automatic alerts.
From the moment a vehicle enters your system to the day it hits the front line — nothing falls through the cracks.
Your dashboard organizes active vehicles by their current status, sorted oldest first within each group. You immediately see what's been sitting too long.
Every action is tracked. Every status change records who made it and when. Notes from your entire team create a permanent timeline on each vehicle.
Your dashboard shows average recon time, total active recon costs, and per-unit cost averages. Reports break down costs for active and completed vehicles with top 5 most expensive units.
From the lot attendant to the GM, everyone sees exactly what they need — and nothing they don't.
Manage users, vehicles, and settings for their dealership. Approve or deny registrations, configure alerts, custom statuses, and vendor communications. Multi-store admins manage across assigned locations.
Edit vehicles, change statuses, mark as completed, reactivate. Full day-to-day recon management without admin access. Multi-store access available when granted by an administrator.
View-only access to the dashboard and vehicle details. Add notes to any vehicle. Perfect for sales staff checking status. Configurable email alert preferences.
Additional administrative capabilities are available for multi-location dealer groups. Contact us for details.
Every feature exists because a dealership needed it. No theoretical functionality — just practical tools that save time.
CSRF protection on every form. Bcrypt password hashing with configurable expiry policies. HTTPS enforced. IP brute force protection. Concurrent login detection alerts users when their account is active from multiple locations. Role-based permissions enforced server-side.
Every login, vehicle change, note, and status update is logged with user, timestamp, and IP. Filter by category, dealership, and date range. Filters persist across navigation for quick reference.
Print any vehicle's complete record with notes and status history. Export active or completed vehicle lists to CSV or print-ready PDF. All exports include recon costs, status, and dealership data.
Full functionality on phones and tablets. Check recon status from the lot, add notes from service, approve users from anywhere. Dashboard auto-refreshes to keep data current.
Press ? to see all shortcuts. Quickly search with /, add vehicles with N, toggle notifications with B, and navigate with H. Built for power users who want to move fast.
Your team can submit feature ideas and vote on them from the Ideas page. Watch your suggestions move from open to planned to completed. In-app notifications keep you informed of updates.
Built-in Pending Approval status triggers email alerts to designated users when vehicles need manager sign-off. Configurable per-user so only the right people get notified.
Your team can contact support directly from within the app via a one-click form in the footer. User details are pre-filled — just type and send. No external ticketing system needed.
Set your timezone once in config. All timestamps — notes, status changes, alerts — display correctly for your location. PHP and MySQL stay in sync automatically.
25+ years of dealership experience behind the design of Vehicle Recon Tracker. Every screen, every workflow, every alert was built by people who've lived the recon process — not by developers guessing what you need.
Real feedback from real users.
Stop guessing where vehicles are. Stop losing days to miscommunication. Track recon, message your team, and manage billing — all from one platform built for your dealership.
Interested in learning more? Have questions about how Vehicle Recon Tracker can help your dealership? Drop us a line.